Staff & Working Hours
After reading this, you'll know how to review logged hours and labor cost per staff member in the Staff & Working Hours report, adjust the date range and filters, and why some columns are hidden depending on your permissions.
The Staff & working time report shows you, per staff member, the working hours logged in the selected period and the labor cost calculated from them — including night, Sunday, and public-holiday surcharges.
Opening the report
- Navigate to Reports in the left menu.
- Click the Staff & working time card in the hub.
- The report loads automatically with a default period of the last twelve months — unlike most other reports, which start with the current calendar year.
Reading the summary tiles and table
With access to Finance, Univents shows four summary tiles at the top: Total hours, Total labor cost, Staff (staff count), and Avg. rate (average hourly rate). Without Finance access (or if your workspace has restricted labor-cost visibility) you only see Total hours and Staff — more on that below.
The table below lists one row per staff member:
| Column | Contents |
|---|---|
| # | Rank |
| Staff | Name — clicking it opens the person's detail page under Contacts |
| Hours | Sum of net hours logged in the period |
| Labor cost | Net hours × hourly rate incl. surcharges (only with Finance access) |
| Avg. rate | Average hourly rate across all of the person's time entries (only with Finance access) |
| Entries | Number of underlying time-tracking entries |
Below the table, a permanent note explains the formula: "Labor cost = logged net hours times hourly rate incl. night/Sunday/holiday surcharges (same calculation as the payroll CSV export; excludes vacation and holiday pay)." If any surcharges apply, Univents additionally shows "Includes … in surcharges (night/Sunday/holiday)."
If a time entry has no hourly rate on file, it is excluded from labor cost and Avg. rate — Univents flags this with a note like "Note: X of Y time entries have a resolved rate — entries without a rate are excluded from labor cost and avg. rate." below the table. If there are no logged hours in the selected period, the report shows "No logged time in the selected period." instead of an empty table.
Adjusting the date range and filters
The From and To date fields sit in the top-right corner of the report. You can additionally narrow it down by Location, Tags, and a custom booking-form answer. Use the Views (saved views) button to save a combination of date range and filters under a name and load it again later with one click.
Why you don't see the labor-cost columns
The Labor cost and Avg. rate columns require two things beyond general report access: access to the Finance module, and your workspace must not have restricted labor-cost visibility. If an admin has set that visibility to "Admins only" or "Admins & personnel managers" in Settings, members outside that group still see Total hours and Staff, but no amounts.
Frequently asked questions
Why is a staff member missing even though they worked this month? Check whether time-tracking entries for them already exist in the selected period. Only completed time entries are included in the report.
Why is the Avg. rate column lower than I expect? Time entries without an hourly rate on file don't count — your actual average across all staff can differ from what you expect as a result. Add the hourly rate in the person's staff file, see Creating & Configuring Staff.
Does the labor cost here match the payroll export? Yes, both use the same calculation including night, Sunday, and public-holiday surcharges. See Time Tracking & Vacation Management for export details.
Can I export the report? Yes. Above the table, on the top right, you'll find the Excel export button — it downloads the table for the selected period and your active filters as an Excel file.